Vaulco FlowTurn everysparkieenquiry into a booked job
Snap a photo of the job and you've sent a quote in 60 seconds. Then it chases the customer for you — so you win the job while the other bloke's still typing.
No setup. No tech skills. If you can send a text, you can use it.
- Working in 2 minutes
- No card, nothing to install
- Enquiry
- AI quote
- Follow-up
- Booked
For Priya K. · 14 Marlowe St, Brunswick
Built for the trades who win the job by replying first
The job goes to whoever replies first
For service businesses, speed wins the work. But admin is the thing that always gets pushed to the end of the day.
Quotes sit unsent for days
Every hour a quote waits, the job cools off — and the customer rings the next name on their list.
Follow-ups never happen
You meant to chase that lead. Then a job ran over, the day got away, and the quote went cold.
Leads slip through the cracks
An enquiry on the phone, one by text, another by email. No single place to see what needs a reply.
From a photo to a booked job in three steps
Nothing new to learn. It fits the way you already work — just a whole lot faster.
- 1
Snap a photo of the job
A photo, a voice note, or the customer's text — whatever you've got, drop it in. No forms to fill.
- 2
Get a tidy quote in seconds
It writes the whole quote for you — prices, GST, the lot. Give it a once-over and send.
- 3
It chases the customer for you
Friendly reminders go out on their own until the customer books — so you don't have to nag.
The paperwork does itself
Quotes written, customers chased, every job kept track of — all handled for you, so you can stay on the tools.
A tidy quote, done before the kettle boils
Tell it about the job and it writes the whole quote — friendly intro, the work listed out, prices, GST and terms. Give it a look, tweak anything, send. Job won.
- Reads like you wrote it, every time
- Prices and GST worked out for you
- Nothing goes to the customer until you say so
Quote #1042
Bathroom renovation · John A.
Hi John, thanks for the opportunity to quote your bathroom renovation. Here's a full breakdown of the work, inclusive of GST.
It chases the customer so you never have to
Set it once and forget it. Friendly reminders go out at the right times until the customer books — and stop the moment they get back to you.
- Reminders that feel personal, not pushy
- Stops the second the customer replies
- Owners win up to 42% more jobs just by following up
Auto follow-ups
RunningYour bathroom reno quote — $16,500 incl. GST.
Hi John, did the quote come through okay?
Still keen to help — want me to lock in a start date?
Nothing slips through the cracks
From first message to booked job, see exactly where every customer is up to. No sticky notes, no missed texts, no jobs forgotten.
Pipeline
5 active leads · $30.8kRoof leak — Sarah M.
$2,400
Bathroom reno — John A.
$16,500
Deck rebuild — Priya K.
$8,900
Switchboard — Tom R.
$1,150
Hot water — Lee N.
$1,800
Photo, voice note or text
Snap a photo, say it out loud, or paste the message — it turns any of them into a full quote.
Your own enquiry page
A tidy page with your name on it, plus a QR code for the van, the sign or the invoice.
A quote you'd be proud of
A clean, branded quote you can hand the customer — clearly priced and professional.
GST done right
Aussie tax sorted: GST lines, totals and terms you can trust, every time.
Chases until they book
Friendly reminders go out on their own — and stop the moment the customer replies.
Quote from the van
Made for your phone — quote a job and check what's on from the job site.
You're always in charge
It only ever drafts. Nothing reaches a customer without your say-so.
Average time to a send-ready quote
More jobs won with fast, automatic follow-up
To reply while the lead is still warm
Winning the work and getting paid, finally on the same team
Vaulco Flow wins and books the job. Vaulco sorts the money once it's done. Two Aussie tools, built to work together — "flow" for the work coming in, "vault" for the money going round.
Vaulco Flow — winning the work
Quotes, follow-ups and a clear view of every job, from first enquiry to booked.
Vaulco — getting paid
Invoices, GST and cash flow — the money side, kept on top of without the late nights.
Built for Sparkies
and every trade in between
Quote fast and let it chase the customer — tuned to the way your trade actually wins work.
- Enquiry
- AI Quote
- Booked
Plumbing
Quote a burst pipe from a photo and a one-line text — before the next plumber calls back.
Electrical
Turn a switchboard enquiry into an itemized quote with safety inclusions in seconds.
Cleaning
Price recurring and one-off cleans instantly, then auto-follow-up to lock in the booking.
Landscaping
Scope a garden makeover with staged costs and let the follow-ups nurture the big jobs.
Carpentry
Quote decks, pergolas and fit-outs with clear line items customers actually understand.
HVAC
Respond to a no-cooling call-out with a fast, professional quote while it's still hot.
Painting
Turn a walk-through into a room-by-room quote and chase it without lifting a brush.
Consulting
Convert discovery calls into proposals fast, then follow up until the engagement is signed.
Simple pricing that pays for itself
Win one extra job a month and Vaulco Flow pays for itself many times over. Prices in AUD, incl. GST. 14-day trial, no card needed.
Free
For one-person operations getting started.
- Up to 25 customers
- AI Magic Quotes
- See every job in one place
Pro
For busy trades winning more work.
- Unlimited customers
- Follow-ups on autopilot
- Schedule your jobs
- Priority support
Team
For growing teams with a few hands on deck.
- Everything in Pro
- Add your whole team
- Everyone sees the same jobs
- Reports to see how you're tracking
Questions, answered
The stuff owners ask us before they jump in. No jargon, promise.
Do I need to be techy? Is it hard to set up?
Not at all. There's nothing to install and nothing to configure — sign up and you're in, with example data already loaded so you can see how it works. If you can send a text, you can use it. Most owners are quoting their first job within a couple of minutes.
Do I need a credit card to start?
No. The 14-day trial needs no card — and the free plan is free forever. You only enter payment details if you decide to upgrade to Pro or Team.
Does it work on my phone?
Yes. It's built for your phone first, so you can quote a job and see what's on from the van or the job site — and it works just the same on a laptop.
What if the AI gets the price wrong?
The AI only ever drafts. You review and approve every quote before it goes anywhere — adjust line items, wording or totals first. Nothing is sent to a customer without your say-so.
Is my data safe?
Your leads and quotes are private to your business and stored securely. We never sell your data or share customer details with third parties.
Can I cancel anytime?
Yes. Plans are month-to-month with no lock-in contracts. Cancel whenever you like and you keep access until the end of your billing period.
Does it work with Vaulco?
It's built to. Vaulco Flow helps you win and book the work (quotes, follow-ups and a view of every job), and pairs with Vaulco for the money side (invoices, GST and cash flow) — two Aussie tools that work together.
Are prices in Australian dollars?
Yes. All pricing is in AUD and includes GST, built specifically for Australian service businesses.
Stop losing jobs to slow admin
Vaulco Flow handles the front office so you can get back on the tools. Start free in minutes — no card, demo data ready to go.
Start free — no card needed