Vaulco FlowTurn every enquiry
into a booked job
Vaulco Flow's AI drafts your quote the moment a lead comes in, follows up automatically, and books the work — before your competitor even replies.
No setup. No credit card. Demo data already loaded.
Dashboard
Good morning, John
Open leads
Quotes sent
Pipeline value
Jobs won this week
+24%Pipeline
Built for service teams that live and die by fast replies
The job goes to whoever replies first
For service businesses, speed wins the work. But admin is the thing that always gets pushed to the end of the day.
Quotes sit unsent for days
Every hour a quote waits, the job cools off — and the customer rings the next name on their list.
Follow-ups never happen
You meant to chase that lead. Then a job ran over, the day got away, and the quote went cold.
Leads slip through the cracks
An enquiry on the phone, one by text, another by email. No single place to see what needs a reply.
From enquiry to booked job in three steps
No new workflow to learn. Vaulco Flow slots into how you already win work — just faster.
- 1
Paste the enquiry
Drop in the message, voicemail note, or job details — however the lead came in.
- 2
AI drafts the quote
Vaulco Flow writes a polished, itemized quote with GST in seconds. You review and send.
- 3
Auto follow-ups win the job
Friendly reminders go out on their own until the customer books — no chasing required.
A front office that runs itself
A polished quote, drafted while the kettle boils
Vaulco Flow reads the enquiry and writes a complete quote: friendly intro, itemized scope, GST totals, inclusions and terms. Review, tweak, send. Win the job.
- Professional wording in your voice, every time
- Line items and GST calculated automatically
- You review and approve before anything is sent
Quote #1042
Bathroom renovation · John A.
Hi John, thanks for the opportunity to quote your bathroom renovation. Here's a full breakdown of the work, inclusive of GST.
It chases the lead so you never have to
Set the sequence once. Vaulco Flow sends friendly, well-timed reminders until the customer books — then stops the moment they reply.
- Timed reminders that feel personal, not pushy
- Stops automatically when the customer responds
- Win up to 42% more jobs with consistent follow-up
Auto follow-ups
RunningYour bathroom reno quote — $16,500 incl. GST.
Hi John, did the quote come through okay?
Still keen to help — want me to lock in a start date?
Every lead in one place — nothing drops
From first message to booked job, see exactly where each lead sits. No sticky notes, no missed texts, no jobs slipping through the cracks.
Pipeline
5 active leads · $30.8kRoof leak — Sarah M.
$2,400
Bathroom reno — John A.
$16,500
Deck rebuild — Priya K.
$8,900
Switchboard — Tom R.
$1,150
Hot water — Lee N.
$1,800
Quote from the van
Mobile-first — quote a job and check your pipeline from the job site.
You stay in control
The AI only ever drafts. Nothing is sent to a customer without your say-so.
Average time to a send-ready quote
More jobs won with fast, automatic follow-up
To reply while the lead is still warm
Your front office and back office, finally on the same team
Vaulco Flow wins and books the work. Vaulco handles the money once the job is done. One family of tools built for Australian service businesses — "vault" for your finances, "flow" for your work.
Vaulco Flow — front office
Quotes, follow-ups and the pipeline that turns enquiries into booked jobs.
Vaulco — back office
Invoicing, GST, cash flow and the finance admin that keeps the business healthy.
However you win work, Vaulco Flow fits
The same fast quote-and-follow-up loop, tuned to the way your trade actually quotes jobs.
Plumbing
Quote a burst pipe from a photo and a one-line text — before the next plumber calls back.
Electrical
Turn a switchboard enquiry into an itemized quote with safety inclusions in seconds.
Cleaning
Price recurring and one-off cleans instantly, then auto-follow-up to lock in the booking.
Landscaping
Scope a garden makeover with staged costs and let the follow-ups nurture the big jobs.
Carpentry
Quote decks, pergolas and fit-outs with clear line items customers actually understand.
HVAC
Respond to a no-cooling call-out with a fast, professional quote while it's still hot.
Painting
Turn a walk-through into a room-by-room quote and chase it without lifting a brush.
Consulting
Convert discovery calls into proposals fast, then follow up until the engagement is signed.
Simple pricing that pays for itself
Win one extra job a month and Vaulco Flow pays for itself many times over. Prices in AUD, incl. GST. 14-day trial, no card needed.
Free
For solo operators getting started.
- Up to 25 leads
- AI Magic Quotes
- Pipeline & dashboard
Pro
For busy trades winning more work.
- Unlimited leads
- Automatic follow-ups
- Job scheduling
- Priority support
Team
For growing teams with multiple staff.
- Everything in Pro
- Unlimited team members
- Shared pipeline
- Reporting & insights
Questions, answered
Everything you need to know before you start your free trial.
Do I need a credit card to start the trial?
No. The 14-day trial needs no card — and the free plan is free forever. You only enter payment details if you decide to upgrade to Pro or Team.
Does it work on my phone?
Yes. Vaulco Flow is mobile-first, so you can quote a job and check your pipeline from the van or the job site — it works the same on your phone and your laptop.
What if the AI gets the price wrong?
The AI only ever drafts. You review and approve every quote before it goes anywhere — adjust line items, wording or totals first. Nothing is sent to a customer without your say-so.
Is my data safe?
Your leads and quotes are private to your business and stored securely. We never sell your data or share customer details with third parties.
Can I cancel anytime?
Yes. Plans are month-to-month with no lock-in contracts. Cancel whenever you like and you keep access until the end of your billing period.
Does it work with Vaulco?
It's built to. Vaulco Flow runs your front office (quotes, follow-ups, pipeline) and pairs with Vaulco for the back office (invoicing, GST and cash flow) — one connected family of tools.
How long does setup take?
Minutes. There's no complex onboarding — sign up and your account comes pre-loaded with demo data so you can see exactly how it works before adding your own leads.
Are prices in Australian dollars?
Yes. All pricing is in AUD and includes GST, built specifically for Australian service businesses.
Stop losing jobs to slow admin
Vaulco Flow handles the front office so you can get back on the tools. Start free in minutes — no card, demo data ready to go.
Start free — no card needed